Version 11/15/16

Talent Management In-House Assistant Main Page

Closing Assistant Sample

Closing Assistant PT or FT

Top real estate agent with calm and professional management style seeks Real Estate Assistant. The work involves Closing Assistant work for listings and transaction coordination. You spend about 20% of the time speaking to clients on the phone. You do not need to have prior real estate experience but must be super organized, detailed, and reliable. If you have real estate experience, that is a plus. The job requires working on a computer, calling and emailing people, and potentially meeting contractors, clients, etc. at properties. A real estate license or the desire to obtain one would be helpful, but not required.

Work Hours: FT 8-4 or 9-5 or PT 10-30 hours per week such as 10am-2pm.
Work Location: 90% at our comfortable office in Annapolis and 10% can be work from home flexible hours.
Compensation: $15/hour. If you have a real estate license or become licensed in the future then $20/hour.

Please apply with desire of PT or FT, real estate experience if any, current job status, and attach your resume.
If interested, we have an email, phone, and then in-person interview within one week of applying.

Real Estate Assistant Sample

Real Estate Assistant – Luxury Market

Luxury Real Estate Agent seeks Real Estate Assistant to help manage the operations and provide superior customer service. If you are highly organized, have strong project management skills and above average interpersonal skills, this could be an idea role for you.
This position is an independent contractor. However, we are looking for someone who is willing to work full time and make a long-term commitment.

KEY RESPONSIBILITIES FOR THE ROLE INCLUDE:
Office Management
Manage vendor relationships, fulfillment of work and payment for work performed or services provided
Ensure that office equipment is in working order and that supplies are on-hand
Help identify service providers to fulfill work for office or customers
Track expenses, reimbursements and income with accuracy
Set up meetings and appointments
Field phone calls for the office and ensure timely follow up
Operations Oversight
Maintain CRM database to ensure customer, prospect and vendor information is up-to-date and organized for efficient use
Take ownership for all real estate transaction paperwork to ensure compliance and completion
Maintain client files
Post and manage property listings on MLS
Establish processes for smooth transaction management
Marketing Support
Help Agent prepare and execute on marketing initiatives including print and electronic materials
Manage marketing project deliverables
Prepare prospect letters and materials
Oversee website maintenance and content
Help maintain social media sites

EXPERIENCE/SKILLS
Strong Computer skills required. Experience with Top Producer, MLS and other real estate related systems preferred but not required.
Project Management experience
Ability to multi-task
Ability to work independently and in an organized manner
Detail oriented
Professional demeanor
Real Estate license not required. Experience in Real Estate setting beneficial but not required.

APPLICATION INSTRUCTIONS:
Please send resume and cover letter to paularpin@gmail.com.
Title Subject line: Resume for Assistant Position.


In-House Assistant Sample 1

In-House Assistant wanted for busy Real Estate office!
Busy Real estate office in the Lake Country area is looking to hire an In-house assistant. This position will be an evolving role that will involve not only administrative tasks such as answering the phone and assisting clients, but will also have the opportunity to earn commission by bringing in new clients and assisting in the process from start to finish
This position will be an [PT-FT-1099-EMPLOYEE] position that will pay Base + Commission in the range of [RANGE] DOE
Duties will include, but are not limited to:
  • Answering phones
*Follow up with leads and sellers
  • Will be asked to be on call for phone calls some nights and alternating weekends
  • Set up showings and put together showing packets
  • Set up email blast for new listings
  • Oversee all contracts through closing
  • Personal letter follow ups
  • Market analysis
  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Create and maintain an operations manual that documents all systems and standards
  • Be the first point of contact in handling customer inquiries or complaints
  • Database management
Real Estate experience and/or Sales background is a plus. We are searching for a dedicated, social and outgoing individual with good organization skills and a motivated entrepreneurial spirit. The individual will be tech savvy and familiar with computers and willing to work 30-40 hours per week (some from home) with a flexible schedule.
To apply, please send resume and cover letter to [EMAIL ADDRESS] with the subject line ‘In-House Assistant


In-House Assistant Sample 2

In-House Assistant

ORGANIZATION TYPE: Real Estate Agent
LOCATION:
POSITION: In-House Assistant

POSITION OVERVIEW: Top Producing real estate broker is seeking a motivated, organized, technology savvy & detail-oriented person to serve as an In-House Assistant. This individual will work side by side the executive in a fast-paced environment. Must work well independently, be able to take on multiple projects, and excel with minimal instruction. This person will have excellent written and communication skills and be willing to interact with clients. Real Estate experience preferred but willing to train the right person.

POSITION RESPONSIBILITIES:
• MLS (Multiple Listing Service) Searching properties, property history, input new listings, & tax records
• Comparable Market Analysis creation -- Research specific property, compare to recent sales, create marketing schedule.
• Client Interaction
• Designing advertisements, creating property e-blasts
• Appointments/showings scheduling
• Recommend "best practices" and procedures related to the use of database and promote solutions for data clean-up and overall accuracy
• Export and import records for use in other platforms such as Top producer, Ecards system, direct mail marketing systems.
• Set up and utilize web and social media outlets to capture additional client leads
• Maintain website
• Additional duties assigned include expense tracking

JOB REQUIREMENTS
ESSENTIAL SKILLS AND EDUCATION/EXPERIENCE:
• At least 2-5 years of prior experience working in a business environment
• Microsoft Office and Microsoft Excel proficiency
• Strong attention to detail and the ability to manage multiple projects
• Excellent verbal & written communication skills
• Ability to work well with others and within a team environment
• Bachelor's degree

Please send Resume and Cover Letter for Review



General Assistant Sample Ad


A [CITY, STATE] real estate office seeks an Assistant to join their team. Responsibilities include scheduling appointments for clients, sending correspondence to clients, contract preparation, writing ads in MLS systems, database management, and all other administrative support needed.

Job Requirements
The ideal candidate is client service oriented with a friendly attitude. Must be ready to learn the business from the operational stand point with a desire to grow and develop and become indispensable to a very successful broker. Looking for someone with at least 1 year of administrative experience. This is an excellent opportunity for an outgoing and professional individual!